 "PortlandHM")
SCAM ALERT FOR EXHIBITORS
As per our privacy policy, Marketplace Events is a permission-based email sender. We do not share, rent, or sell any email lists.
The Portland Holiday Market, in order to ensure a minimal footprint, does not print nor mail the Exhibitor Kit. All of the forms, links, and information you need is posted below.
Please note that this page is updated as new information becomes available. Please contune to check this page as the event approaches.
----- NEW Political Merchandise Policy for 2024 -----
As we enter a highly volatile political environment in advance of the 2024 General Election, Marketplace Events (MPE) wants to make clear its position on what content will not be permitted on its exhibit floors in all its US consumer home and holiday shows effective January 1, 2024. MPE shows are welcoming environments built solely to encourage face-to-face commerce. Creating respectful, safe marketplaces where our attendees and exhibitors can come together to learn, shop, compare pricing and do business together is our highest priority.
MPE’s acceptability standards do not permit political candidates, parties or other groups promoting issues or ballot initiatives to participate as exhibitors. In addition, the display or sale of any products or services that are political/partisan in nature or that can be interpreted to promote, incite, or glorify hatred, violence, racial, sexual, or religious intolerance are prohibited. MPE’s judgment in applying these standards will be final.
General Information
SHOW MANAGEMENT
Portland Holiday Market is produced and managed by:
Marketplace Events LLC
2000 Auburn Dr., Ste 200
Beachwood, OH 44122
www.marketplaceevents.com | www.portlandholidaymarket.com
SHOW OFFICE
The Show Office is located at the entrance of Hall E.
SHOW HOURS
Friday, November 15 | 12:00 pm - 8:00 pm |
Saturday, November 16 | 10:00 am - 6:00 pm |
Sunday, November 17 | 10:00 am - 6:00 pm |
Show Map: CLICK HERE
VENDOR EARLY ACCESS
On Friday Vendors are allowed into the buildings at 8 am to show time, please enter through the back of the building and park as space allowed. The Lobby will be locked.
Saturday and Sunday Exhibitors are allowed into the buildings (1) hour prior to show time. If you need more than the (1) hour allotted time you must sign the early admittance list at the Show Office before closing the night before. To enter the buildings before public show hours, come through the Exhibitor’s Entrance located in Hall E lobby.
VENDOR ENTRANCES DURING SHOW HOURS
A Vendor badge will be required to enter the show floor. All loading dock doors will be closed and there will be no access granted during show hours. If you need to restock your booth with supplies, please do it one hour before the show opens. Security is permitted to stop any Vendor from entering or exiting through the side entrances or loading dock doors. There is no smoking allowed inside the building. On show days, exhibitors can enter the building at 8am on Friday and 9am on Saturday and Sunday with an exhibitor badge to restock.
SECURITY
➢ Do not leave your booth unattended during set-up, show, or move-out
➢ Do not leave small items, electronics, one-of-a-kind special samples, prototypes, generated leads, or extremely valuable merchandise in your booth overnight.
➢ At the end of each day, we suggest that you cover your booth, tables and products with a covering or completely close off the front of your booth with some sort of tarp or sheet.
FINAL PAYMENTS
Important Dates
Final Booth Payment Due | October, 15th |
Move-In | Wednesday, November 13th from 12pm-6pm Thursday, November 14th from 8am-8pm |
Show Days | Friday - Sunday, November 15-17 |
Move-Out | Sunday, November 17th from 6:01pm - 11:59pm Monday, November 18th from 8am - Noon (E Hall Only) |
EXHIBITOR STANDARDS
Exhibitor Early Access: Friday exhibitors are allowed into the buildings at 8 am to show time, please enter through the back of the building and park as space allowed. The Lobby will be locked.
Saturday and Sunday exhibitors are allowed into the buildings (1) hour prior to show time. If you need more than the (1) hour allotted time you must sign the early admittance list at the Show Office before closing the night before. To enter the buildings before public show hours, come through the Exhibitor’s Entrance located in Hall E lobby.
- Floor Covering Required: You can order carpet from the Show Decorator or bring your own flooring materials - order your decorating needs by November 1st to receive the best price. It should be professional-looking and clean and must cover your entire booth floor corner to corner. No partial floor coverings are permitted. All edges of a carpet must be taped down – double sided tape is acceptable. Duct tape is not allowed to secure the flooring. Any Vendor leaving tape remnants will be charged a fee for cleanup.
- Table Coverings Required: Table coverings must be clean and pressed, and extend all the way to the floor. 'Makeshift' or plastic tablecloths are not permitted. You can order coverings/skirting from the Show Decorator or bring your own - order your decorating needs by November 1st to receive the best price.
- Display: All exhibits must be free standing and self-supporting. Free standing bulletin boards, signs, etc. may be used providing exhibits are not hidden from view. Unfinished sides or backgrounds must be draped. Racks and display shelves must not unduly obstruct visibility of adjacent exhibits. Tables must be professionally skirted (no plastic) with floor-length skirting on all visible sides.
- Signage: All signs must be tasteful and professional. The use of handwritten signs, paper banners, large discount pricing cards or other such material is not permitted. Signage may not impede adjacent booths. Signs identifying your booth, company or products must be clear and informative. No signs over 8 feet high are allowed. Any booth signs or product should not block show signage or other displays. No signs are to be hung over the aisles or above booth spaces as they are the property of the Show Management. No double-faced signs allowed for exhibitors in booth areas 10x10, 10x20, etc.
- Holiday Decor Required: This is Christmas event, and we ask you to plan your space accordingly with holiday décor. We ask that everyone decorate their space to include décor, lights, trees, etc. We know from other shows that those booths that are decorated do better! The shoppers are feeling festive! All booths must be decorated in a holiday theme and should reflect the holiday spirit. Think of your booth like a picture window at a department store and decorate appropriately, with an easy flow into your booth space.
- Booth Pipe and Drape: All inline exhibit spaces will three sides of 8’ high pipe with black drape. Corner booths will have two sides of 8' high, black drape. One 500 watt 120-volt duplex receptacle will be provided for each booth.
- Booth Lighting: Given that the drape is black, we strongly recommend incorporating additional lighting to ensure the space feels inviting and vibrant to showcase your products. You can rent lighting equipment through Edlen for a convenient solution. If you prefer to purchase your own, we’ve provided an Amazon link with some great options to consider: CLICK HERE. Adequate lighting will not only enhance visibility but also highlight your displays beautifully!
- Storage: You are expected to arrange for storage of empty crates off premises at your own expense. Fire Marshal regulations prohibit the storage of boxes, crates, packing materials, etc. and not more than one day’s supply of literature in your display. The Show Decorator, Trade Show Supply House, can provide storage.
- Exhibit Boundaries: Nothing, including carpet, may extend past the outer boundaries of an exhibit into the aisles or an adjoining booth. Solicitation in the aisles and other public areas other than your booth is strictly prohibited.
- Display Vehicles: Details to come.
- Distracting Devices: Any attention attracting devices, such as noisemakers, flashing lights, movies, music, broadcasting, television, drawings, etc., are subject to Show Management approval. Devices which are obviously distracting and annoying to exhibitors are prohibited (Hardwall systems must be used for stereo equipment to reduce noise).
- Exhibitor Conduct: Show Management reserves the right to refuse admission or ask to leave the facility to any exhibitor or exhibitor's employee who is deemed by Show Management to be unfit, intoxicated, or is in any way creating a disruption to the show.
- Security: The Show Management will provide necessary security during the life of the Show. No other persons will be permitted in the building after the closing hour. Show Management and the Expo Center cannot guarantee against loss of any nature. (Please refer to your insurance policy). Be sure to pack away small and valuable items each night.
MOVE IN & OUT INFORMATION
CLICK HERE for a Move-In map with load-in areas.
CLICK HERE for a Show Map.
MOVE IN
Main move in will be happening in the back of the Expo buildings, there are large roll up doors at each Hall that you can access.
Vehicles are not allowed in the building for move-in. Carts will be available through the Decorator and are free of charge. A valid ID must be used when checking out carts. There will be no placing, moving, altering or dismantling of a display after noon on Friday, November 15th. If you cannot adhere to this schedule, please contact Show Management immediately.
Large and accumulated shipments arriving by major carriers in large trucks are encouraged to arrive as early as close to 10 AM Wednesday November 13th.
If you have any display items that require special handling due to size, weight, etc., or have concerns that there will be problems during your move-in, please contact Show Management. The show does not supply hand-trucks, dollies, brooms, or vacuums.
The show decorator will provide material handling at the Portland Expo Center during move-in. If you need forklift services or shipping/material handling, please contact Trade Show Supply House, Inc. at 360-624-4498.8 AM – 8 PM:
No vehicles are allowed in the building without prior approval.
WEDNESDAY, NOVEMBER 13 : 12PM TO 6PM
THURSDAY, NOVEMBER 14 : 8AM TO 8PM
After 8 pm, the building is locked down. You may continue to work in your booth; however, you cannot leave your display area. Once you leave the building, you cannot re-enter.
ALL BOOTHS MUST BE SET UP BY 8 PM. THURSDAY November 14th!
MOVE OUT
SUNDAY, NOVEMBER 17 - 6:01PM - 11:59PM
MONDAY, NOVEMBER 18 - 8AM - NOON (E HALL ONLY)
ALL EXHIBIT HALL D VENDORS MUST MOVE OUT ON SUNDAY, NOVEMBER 17TH.
ANYONE FOUND DISMANTLING THEIR DISPLAY, PACKING UP OR MOVING OUT BEFORE 6:01 ON SUNDAY, NOVEMBER 17TH WILL BE FOUND IN VIOLATION OF THEIR CONTRACT AND SUBJECT TO RENEWAL RESTRICTIONS FOR THE FOLLOWING SHOW.
Booth teardown can begin at 6:01 pm on Sunday November 17th. DO NOT pack up your booth before show closing. The decorator will begin rolling up the carpet as soon as the show closes. PLEASE KEEP AISLES CLEAR. Please do not roll carts over the carpet – hand carry only. This usually takes approx. 1.5 hours after show closing. All booths must be moved out of the building by 10:00 pm on Sunday. Once the displays have been dismantled, exhibitors must remove all garbage and place in the provided receptacle bins. Failure to do so can result in fines issued by Show Management.
For the Arena booths, if you need to use one of the loading areas at move-out, first pack up your booth. After you have packed up your booth, contact a staff member by the roll up doors to verify you are ready to go and they will give you a move-out number. Then you can retrieve your vehicle and bring to the loading door. If you do not need to use the loading area, you may pack up your booth and proceed moving out.
ADDITIONAL DETAILS:
- The show decorator provides a minimal number of handcarts to help with move-in; however, exhibitors are strongly advised to bring their own dollies and handcarts. Please remember to label all your personal property – such as handcarts and tools.
- MOVE-IN & MOVE-OUT - CHILDREN NOT ALLOWED For safety reasons during the move-in/move-out hours, children under 16 years of age (this includes infants) are prohibited inside and around the show halls and parking lot. This precaution is taken due to vehicles operating in the building, including forklifts and machinery that are dangerous. Injuries to children would not likely be covered by insurance because of this regulation. THIS WILL BE STRICTLY ENFORCED!
- WARNING: Watch your display carefully THEFT MAY OCCUR DURING the process of move-in and move-out.
Fork Lift Services
Marketplace Events, LLC does not provide fork lift services for move-in or move-out. Due to insurance policies along with the Portland Expo Center requirements all fork lift service must be contracted through the Show Decorator. Please contact Trade Show Supply House at 360-624-4498 or visit their service desk located in the E Hall Lobby during move in.
ENHANCE YOUR COMPANY’S ONLINE VENDOR LISTING
Maximize your business’s exposure and attract more customers by upgrading your vendor listing. As a vendor, you have a basic listing live on the website, and now you can Enhance It! This is included in the contracted space cost and is no additional charge.
Within 24 hours, you will receive an automated email providing a link to elevate your listing. This link gives you the flexibility to make updates and changes to your listing as frequently as you like until one day after the show ends. Your listing will stay active for as long as you participate in the show.
If you have any questions regarding the online vendor listing or if you do not receive the email with the link, please email our digital coordinator at JenK@mpeshows.com.
For any assistance with your listing, please consult the FAQ section.
We believe this opportunity will greatly benefit your business and we are excited to assist in maximizing your presence at the show.
Learn more about the benefits of creating your enhanced listing.
GO FROM BASIC TO ENHANCED!
Exhibit Like a Pro
CLICK HERE for helpful tips to make the most of the show and exhibit like a pro.
Poinsettias!
NEW! We offer Poinsettias to help elevate your booth!
SHOW DECORATOR & ELECTRICIAN
The Show will be using black drape and red carpet. If you would like special color drapes other than those furnished by Show Management, a charge will be made to you by the Show Decorator. The Show Decorator is Trade Show Supply House, Inc. You may contact them at 360-624-4498 for rental of carpets, furniture, sign-making and cleaning of displays. Please be advised, if not ordered in advance, services and equipment will be subject to “floor order” rates.
Click below for order form:
Pre-Order discount deadline: November 1.
ELECTRICAL KIT
5 amps are included with each 10 x 10 booth.
Edlen is the official electrical company of the show. If you require power or any other specific lighting/electrical needs, please contact Edlen directly at 503.736.5260 or online by clicking the button below. Take advantage of discounted rates!
CLICK HERE for order form.
*Please note power may not be available during move in, come prepared with cordless power tools and extension cords.
SHIPPING
Shipments will be received at the Expo Center from 8:00 am to 4:00 pm Tuesday, November 13th thru Thursday, November 14th. Shipments must be addressed as follows:
All shipments must be prepaid. You must be present when shipment is received to avoid additional charges. Show Management will not receive or be responsible for shipments. For details, see Freight Handling charges in Decorator Exhibitor Kit Order Forms.
Important Note:
WIFI INFORMATION
The Expo Center provides free Wi-Fi. It is fast, reliable, and should be sufficient for most companies exhibiting. However, there is no guarantee of upload or download speeds. Please see below for login details:
Network: Expo
Username: Holiday
Password: Market24
FOOD SAMPLING REQUIREMENTS
FOOD
7. If required by the Multnomah County Health Department sanitizing/hand washing stations will be the responsibility of the exhibitor to provide for exhibitors sampling food products.
As a reminder, no personal food or beverages of any kind may be brought into the Expo Center without prior expressed written consent of Levy. This includes coolers, meals, snacks and especially alcohol.
CLICK HERE for Food and Non Alcoholic Beverage Sampling/Buy-Out Policy form to be submitted to Levy.
| Email all forms to Stephen Schneider. |
ALCOHOL
| Email all forms to Stephen Schneider. |
EXHIBITOR BADGES
Each booth up to 5 badges for exhibitor staff, which gains access to the building on show days. Please pick your badges during move-in at the check in desk at the E Hall lobby entrance. All exhibitor personnel must be 16 years of age or older. Do not rotate badges at Will Call, which is for one-time pick up only.
Once picked up, you are responsible for distributing the badges to your staff prior to entering the building. DO NOT LEAVE YOUR BADGE IN YOUR BOOTH. Replacements are $7 each if badge is lost or left in booth.
If you need more badges than will be allotted to you it is at the show staff's discretion, please contact pipern@mpeshows.com.
PARKING
There is dedicated vendor parking off Force Ave. in the back of the expo center, overflow parking for vendors will go to the front of the Expo Center.
- Vendor three (3) Day Parking Pass: $41.00 per space online (includes service fees). If purchased online, you will show your digital pass from your phone to the parking booth and they will give you a parking pass to hang in your car.
- Or you can purchase a Vendor three (3) Day Parking Pass onsite for $39.00 per space in the lobby of E Hall outside of Show Office or at the main Expo Center Office during Move-In.
This parking pass allows for an efficient entry into the Expo Center parking lots. Instead of paying each day, you will only need to show the cashier your parking pass so the pass number can be recorded and are first come first serve. Also, this pass allows for vehicle re-entry as long as there is space available in the Expo lots.
VENDOR PARKING PASS:
CLICK HERE for a link to purchase 3 Day Parking at the Expo Center for Vendors.
RESTOCK TRAILERS:
BONE YARD FOR STORAGE:
ALTERNATIVE CARGO TRAILERS AND OTHER VEHICLE PARKING:
OVERNIGHT PARKING:
There are two additional RV Parks offering full hook ups services very close to the Expo Center.
CLICK HERE for more information.
Show Hotel Partners
Click on hotel name for reservation link.
503-735-1818
Another option:
12226 N Jantzen Dr., Portland, OR 97217
503-283-3030
SHOW INSURANCE
Proof of General Liability insurance in mandatory for our shows. Coverage dates must include Move-In and Move-Out, November 13-18.
Please email a copy of your certificate to pipern@mpeshows.com to keep on file prior to show open.
It is required that we are listed on your policy as additional insured:
Marketplace Events
LLC
2000 Auburn Dr Ste 200
Beachwood, OH 44122
Don't have an insurance provider? There are several companies which offer short term insurance for events, such as ACT insurance, or Hartford Insurance.
If you have any questions about insurance please contact Kendra Reilly Monahan:
Marketing Opportunities
Sponsorship Opportunities and Booth Traffic Drivers - Get some extra bang for your buck at the Portland Holiday Market! Work with us to get more people to your booth.
Click Below to download a fly to have at you place of business to hand out to your loyal customers and they will receive a $2.00 discount off ticket prices!
CLICK HERE to download a Ticket Promo QR code flyer.
GET SOCIAL WITH US!
Share your show pics or your planning process with us. Click the icons below for our profile pages
Hashtags: #pdxholidaymarket
In efforts to protect potential joint customers from fraudulent events and scammers, we request that you do not create your own Facebook Event. This helps us manage ticket sales for the event, and ensures that
our team are available to support both exhibitors and potential attendees with any questions, comments, or concerns that they have. Please feel free to reach out to your show manager or show marketing manager with your companies’ Facebook
page and we can add you as a co-host to the official event.
Click Here to go to our Facebook Event for 2024.
Click Here for the Social Media Marketing Kit
SCAM WARNING
There have been a number of spam emails offering our attendee lists. These are scams and the senders are unauthorized to use the Marketplace Events’ name. These scammers are attempting to receive monies from exhibiting companies without providing anything in return. These emails are not approved by Marketplace Events, and Marketplace Events would never ask for bank information or other sensitive information over email.
CLICK HERE for more information.
Still have questions? Contact Us!
 |  |  |  |
| PIPER NEWMAN Show Coordinator PiperN@MPEshows.com 360.480.7943 | SUSIE O'BRIEN BORER 253.260.6514
| STEPHANIE GATZIONIS Show Manager StephanieG@mpeshows.com 253.204.2340 | JEFF SWENSON Group Manager JeffS@mpeshows.com 206.569.4656 |